Key Dates
6 May 2008
Notification of Acceptances
26 May 2008
Early Registration Cut-off Date
9 June 2008
Late breaking Abstract Submission Date
2 July 2008
Pre & Post Congress Tours
2 July 2008
Social Program Bookings
2 July 2008
Congress Day Tours
9 July 2008
Accommodation Bookings
9 July 2008
Accommodation Deposit deadline
Friday 1st August 2008
Online and hard copy registrations will close midday
9-10 August 2008
Postgraduate Weekend Courses
10-14 August 2008
Congress Opens
With thanks to
Information for Authors of Electronic Posters, Mini Oral Sessions and Physical Posters
Overview
Posters for the XXII International Congress of The Transplantation Society 2008 will be made available for viewing electronically using the ePresenter system. Authors are requested to submit their electronic poster online using ePresenter Author’s portal. Authors also have the opportunity to submit their physical posters via the ePresenter system to have their poster printed and delivered to the Congress. Each author has been emailed the ePresenter link. Please refer to the acceptance letter.
Authors presenting in Mini Oral sessions need to send their presentation to transplantation@epresenter.com.au, including their name and session details prior to the Congress or submit onsite to our technicians in the speaker ready room.
IMPORTANT: Mini Oral presentations are NOT to be submitted via the ePresenter system.
Important Dates
May 26th 2008 – ePresenter Author’s portal opens. Please refer to the acceptance letter for the ePresenter link
May 26th 2008 – Acceptance of Mini Oral presentations via email: transplantation@epresenter.com.au
July 18th 2008 - Submission of physical posters for printing cut off.
August 4th 2008 – Pre Congress submission of Posters and Mini Oral cut off. Further submissions can be made onsite by visiting the speaker ready room (Bayside 109).
Electronic Poster Guidelines and Recommendations
All electronic posters will be converted to a secure online format for viewing after they are uploaded. To ensure your poster displays correctly please follow these recommendations:
- Do not include sounds and movies in your electronic poster.
- Keep animations to a minimum as they will not be converted and content may overlap and be difficult to read.
- Use standard fonts – (e.g. Verdana, Times New Roman, Arial, Tahoma, Sans Serif, Courier, and Courier New). If you use non standard or exotic fonts, please check your poster after conversion to verify that your poster displays correctly.
- We recommend posters are created using Microsoft PowerPoint 2000 or 2003. If your electronic poster is in a different format, please submit your poster via email: transplantation@epresenter.com.au
How to upload to ePresenter
Please follow these steps to upload your electronic poster to ePresenter system.
Please refer to the accpetance letter for the ePresenter link.
The first time you access ePresenter Author’s portal you will need to click the signup button and register.
Please ensure you fill out all items within the registration form. Once the registration process is complete a verification email is sent to your mailbox. Click on the link provided to validate your registration.
Once you have registered and verified your email address you can log into the ePresenter system using the link provided in your email or click on the link above.
- Log in to the ePresenter secure website with your credentials.
- Click on the
Posters section button. This area allows you to manage your posters, including uploading, editing and checking status. - To upload a new poster click on “Create a new Poster” button.
- Fill in the details of your poster, selecting appropriate theme and choosing “electronic” as the format.
- Click on Browse to select your poster.
- Tick the “Allow Download” box if you give permission to allow your poster to be downloaded onsite by delegates (all downloaded posters cannot be edited as they are converted into secured PDF format).
- To finish click the Upload button.
- A progress bar will indicate the progress of your upload, click the OK button when complete.
- Your poster will be automatically converted to a secure online format.
- After uploading please allow up to 12 hours (during peak periods) for poster conversion. The status icon will indicate “Waiting for Conversion” during this time. Once conversion is complete, you will receive a confirmation email and the poster will be visible in the Posters list, with a default status of Pending.
- Verify that your poster has converted correctly. If you have any queries you can contact support by email us: transplantation@epresenter.com.au
- To make your poster available for delegate viewing and searching, all authors you need to visit our technicians in the speaker ready room (Bayside 109) once you have registered to verify your attendance.
Physical/Printed Posters
Authors have the option to have their posters printed by a professional printer in Sydney. These will be available for collection at the Congress from the Poster Collection Desk. These posters will need to be submitted in “print ready” format (PDF format). We also accept posters in all popular design formats including Adobe InDesign, Adobe Photoshop, EPS, TIFF, etc.), if you require this option, please email us (transplantation@epresenter.com.au) before submitting your poster. All physical poster documents must be compiled with all fonts (converted to outlines), pictures embedded into the file and set at a resolution of at least 300dpi. Our technicians will work directly with authors to ensure printed posters meet their expectations. For assistance in creating a print ready file for printing, please contact us via email to transplantation@epresenter.com.au.
Authors taking up this option will enjoy a hassle free process of having their poster printed locally by a Sydney based professional printer, cutting out the need for authors to carry their poster all the way from home. This is an extra charge that isn’t covered by the congress and authors will be charged directly for this service.
Uploading Physical Posters in ePresenter
Please refer to the accpetance letter for the ePresenter link.
- Log in to the ePresenter secure website with your credentials.
- Click on the Posters section button. This area allows you to manage your posters, including uploading, editing and checking status.
- To upload a new poster click on “Create a new Poster” button.
- Fill in the details of your poster, selecting appropriate theme and choosing “physical for printing” as the format.
- Click on Browse to select your poster.
- To finish click Upload button.
- A progress bar will indicate the progress of your upload; click the OK button when complete.
- ePresenter technicians will work directly with authors to ensure printing criteria has been met and work out any queries prior to printing any poster.
Mini Oral Sessions
There will be 8 Mini Oral session booths for selected authors to present a short version of their poster. Each author will have 5 minutes to present, which includes question time. Presentations will be merged into one presentation per session, for each booth, allowing for fast change over between presenters. (Each presentation will start with a title slide which will have the author’s name, followed by the presentation, followed by the next presenter’s title slide). Mini Oral presenters are required to send their presentations via email to transplantation@epresenter.com.au prior to August 4th 2008 or visit speaker ready room ONE FULL DAY in advance of their session to allow adequate time to merge the presentations. All Mini Oral presentations should be in PowerPoint 2003 format.
Mini Oral Presentation Guidelines
- Mini Oral presentations are limited to 3 slides – additional slides will need to be removed before the presentation can be accepted.
- Due to time constrains, no video or audio to be included in Mini Oral presentations.
Uploading Mini Oral Sessions
You can submit your Mini Oral presentations via email to transplantation@epresenter.com.au, please be sure to include your full name and session details. Alternatively bring your presentation to the speaker ready room one full day prior to their presentation for upload.
NOTE: Do not use the ePresenter system to upload Mini Oral presentations.
Speaker Ready Room - upload/modify posters
The Speaker Ready room (located in Bayside 109) will be able to assist you onsite with Mini Oral presentations and electronic poster modifications. Technicians will be in attendance to offer assistance and guidance as required.
Assistance with Electronic Posters and Mini Oral Session Presentations
If you require any assistance with your electronic poster, physical poster or Mini Oral presentation, please contact transplantation@epresenter.com.au.
Physical Poster Print FAQ’s
Question – What size are you offering for physical poster printing?
The poster print size our service is offering is A0.
Question – What is included in the print charge?
The print charge includes A0 full colour print, with matte or gloss laminate finish and delivery to the conference.
Question – Will you design my poster?
No. You must submit a print ready PDF file. If you need assistance with creating a print ready pdf please contact us transplantation@epresentner.com.au
Question – Will you put up my poster?
No. You must collect your printed poster from the collection point onsite, then place on the poster boards during your allocated time.
ePoster/ePresenter FAQ’s
Question – How will delegates view my electronic poster?
Delegates will access a custom designed portal via several computer terminals availbe at the congress. Delegates can also access eposters via the wireless network available at the congress
Question – What size should be electronic posters be?
The portal is similar to a PowerPoint slide show. The computer screens will be 19” LCD monitors.
